See upcoming cash commitments
Approved bills and expected receipts sit in separate files.
For teams needing a shared view of approved obligations and expected receipts.
What good looks like.
A dated commitments calendar shows supported amounts, expected timing, confidence, and unresolved assumptions.
- Starts when
- A commitment changes or the regular cash-planning review begins.
- Accountable owner
- Finance lead
Where AI could help.
AI could extract proposed dates and amounts from approved documents for review. People verify obligations and scenarios; the workflow does not execute payments or choose financing.
How the work could move.
A suggested process to adapt to your team. Each handoff needs a clear owner and a visible check.
Register commitments
Finance coordinator
Enter source reference, amount, currency, due window, responsible owner, and approval status.
Ready when: Each included obligation has evidence and duplicates are removed.
Qualify expected receipts
Finance analyst
Record expected receipts separately with source, timing assumption, and confidence.
Ready when: Uncertain receipts cannot be mistaken for cash already received.
Review timing scenarios
Finance lead
Create a dated view showing committed outflows and explicitly labeled receipt scenarios.
Ready when: The team can see assumptions and concentrations without a false precise forecast.
Update decisions and follow-ups
Operations and finance owners
Record changed dates, missing approvals, and follow-up tasks against the relevant source.
Ready when: Owners acknowledge next actions and the calendar has an as-of date.
Explore the setup, checks, and exceptions
Start with your tools.
Use a restricted calendar or spreadsheet linked to approved orders, invoices, contracts, and receipt estimates. Keep bank execution and accounting approvals in their existing systems.
When things go wrong.
- An unapproved purchase request is shown separately from a committed obligation.
- Revised payment terms require source evidence before changing the calendar.
- Multiple currencies remain separate unless finance supplies a conversion basis.
A useful first step.
List the next month’s five largest approved commitments with a source and timing assumption for each.
What to measure
Track commitments missing dates or sources and the difference between expected and actual timing.
Want this working with your team and tools?
Build it yourself, adapt what you already have, or work with us. We can help you choose where to start and handle the technical build.