Check stock before approving an offer
Marketing promises a promotion before operations confirms it can deliver.
For launch teams that need operational approval before producing a public offer.
What good looks like.
An offer has dated stock evidence, reviewed demand assumptions and an approved fulfillment promise.
- Starts when
- Marketing proposes a launch or promotion.
- Accountable owner
- Launch owner
Where AI could help.
AI can assemble supplied stock and capacity notes; operations validates availability and people approve demand assumptions and promises.
How the work could move.
A suggested process to adapt to your team. Each handoff needs a clear owner and a visible check.
Define the offer scope
Marketing owner
Record eligible SKUs, quantities, price mechanics, dates and proposed promise.
Ready when: Operations can identify the exact demand being proposed.
Confirm supply and capacity
Operations owner
Record sellable stock, reservations, inbound uncertainty and fulfillment constraints with timestamps.
Ready when: Available quantities and delivery limits are explained.
Test demand assumptions
Launch owner
Model a low and high demand case and identify the limiting SKU or process.
Ready when: The plan includes a response if demand exceeds capacity.
Approve the commitment
Operations and commercial owners
Record quantity limits, delivery wording and offer approval in the readiness sheet.
Ready when: The public promise is approved against current constraints.
Hand off and refresh
Launch owner
Send the approved version into channel production and define the prelaunch stock recheck.
Ready when: Channel owners use the same offer version and freshness requirement.
Explore the setup, checks, and exceptions
Start with your tools.
Use existing inventory and fulfillment exports with an offer-readiness sheet. A dated manual snapshot is sufficient for the first run; live forecasting needs separate implementation.
When things go wrong.
- Stock reserved for another channel cannot be counted twice.
- An unconfirmed inbound shipment is not equivalent to sellable inventory.
- A changed launch date or offer quantity requires a refreshed capacity decision.
A useful first step.
Put one upcoming offer beside dated stock and daily fulfillment capacity before approving its copy.
What to measure
Track offers revised after production begins and launches with documented stock and capacity approval.
Want this working with your team and tools?
Build it yourself, adapt what you already have, or work with us. We can help you choose where to start and handle the technical build.